To prepare presentations, you need the appropriate vocabulary.
Run smoothly - to happen without any problems or difficulties;
Confirm - to say or show that something is true;
Waste time - to not make good use of the hours, etc. that you have available;
Book a table - reserve a place for a meal;
Boardroom - a room where the people who control a company or organization meet;
Meeting room - a room that is used for meetings;
Conference room - a room for a large, formal meeting, often lasting a few days, where people discuss their work, politics, subjects they are studying;

Can you book a table?
Where’s your meeting room?
You can go into the conference room.